How To Shorten Recruitment Process
The selection of the wrong employees can have a big impact on the company. This is because the recruitment process takes a lot of time, effort, and consideration, thus tiring the HRD team and candidates. Meanwhile, currently there are many recruitment processes that have many processes, even though there is no evidence that this method is effective and the best.
If the recruitment process is unclear and unstructured, finding the right candidate will be difficult. Therefore, it is important for you to plan your recruitment well. Although, it may seem difficult at first, a structured recruitment process will allow you to save time.
Effective Ways to Shorten Recruitment Process
Recruitment is an important process and has a major impact on the success of a company. For successful recruitment, make sure you use a method that is able to screen candidates accurately and quickly.
The recruitment process often takes quite a long time so that the productivity of the HRD team and the company will also be affected. To shorten the recruitment process, here are some ways you can do it:
1. Understand What The Company Needs
Finding the right employees is an important long-term investment for a company. Without understanding the required recruitment will backfire itself. Therefore, make a clear and specific job description.
To create a job description, involve department heads from the start, so they can help you create an appropriate description. Also make sure you write down the traits and personality that fit the company culture.
Before advertising job vacancies, make sure that the job description contains the job profile and required skills. Not only that, to make it more informative, introduce your company. Also write down your values, mission and long-term vision.
This is done so that before applying, potential candidates know if the company suits their personality or not. Finally, add the appropriate keywords, so that your job advertisement appears in search engines.
2. Use Recruitment Software
Preparing a job description is only the first stage of the recruitment process. After that, you have to collect candidate data, screen resumes, schedule interviews, and other steps, until you find the right candidate. Meanwhile collecting, maintaining, and filtering data manually for hundreds of candidates will be time consuming and prone to errors.
Therefore, use recruitment software, such as the Applicant Tracking System (ATS). This system helps you find suitable candidates for each vacant position. Using software has long-term benefits. Because it allows you to focus more on training and retention strategies.
3. Schedule Your Screening Process
The interview process does not guarantee that the candidate will work well, while the recruitment process burdens you and the candidate with additional tiring tasks. To streamline the recruitment process, choose potential candidates wisely. Study the information listed on the resume, such as profile, work experience, salary expectations, and activities undertaken during slack.
Then, make a timeline for the interviews process. Avoid scheduling the interview process for more than three times. This is done so that you are not overwhelmed. To help better assess candidates assess candidates with a management panel. Before candidates conduct interviews, you can prepare the required questionnaires and notes. After that, arrange interviews one by one with any tests that may be required.
4. Give Constructive Feedback
When recruiting, it is important to give a positive outlook and show that you value the candidate's time. Instead of ignoring candidates, give them constructive feedback. Tell them the factors that need improvement and ways that can be done to improve them.
Not only does it give a positive impression, this will encourage candidates to continue to develop their abilities in the future. Maintain communication with the selected candidates. This is done so that the candidate does not leave, so that the subsequent recruitment process will be easier to communicate.
5. Collect Enough Data
In the recruitment process, there is often a feeling that the information you have is lacking, which makes you anxious and wants to collect as much candidate data as possible. However, the reality is that the more data you have, the more difficult it is to select candidates and make decisions. This is also done so that candidates do not need to fill out long forms and provide data that will only be ignored later.
To make things easier, you can create a questionnaire that the candidate will fill out later. Ask relevant questions that may not be available on a candidate's resume. Also use software that can make reminders, and interviews with candidates easier. Whether in-person or virtual interviews, make sure you tell candidates what to bring and prepare.
6. Pay Attention to Candidate's Attitude and Personality
While looking for suitable candidates, also think about the value they will bring to the company. Because not only skills and technical issues, the personality and mindset of the candidate is also important for the long term of the company.
Hence, check the work experience of the candidate. Take advantage of the reference number provided. Call the number and ask about their experience working with candidates. In addition, take advantage of psychological tests to understand the candidate's character and personality even better.
Recruitment is not an easy process. To find candidates who meet expectations and company standards, it takes quite a difficult effort and process. However, as long as you use effective methods, you can streamline and narrow down the right candidates for the company.