How to Make Good and Easy to Understand Reports

26 July 2023

Making reports often takes up a lot of time and effort. Apart from processing existing data, you also need the ability to make it look simple and easy to understand. The existence of a report is often interpreted as a summary of activities or projects that have been completed. In an effort to both attract and hold the attention of report readers, the quality of the report you produce needs to:

  • Looks attractive and easy to understand from the first page
  • Help readers understand that the report contains important information
  • Easy to understand and easy to find what readers want to know

Here are some more tips you can use to improve the quality of your reports.

1. Use Design to Clarify Report Purpose

Reporting is done at the end of an activity or project which usually has a limited time to complete. However, that does not mean that time constraints are used as an excuse for making reports as they are.

The design of the report is one of the important things to implement, not only because of its beauty but to make it easier for readers to understand the report. Here are some design-related things you can apply to clarify reports:

  • Give different formats between titles, sub-headings, and contents, so they stand out and are easy to read.
  • Consider adding a few short sentences or highlighting sections so readers can see what the report is about, what to understand, and how they can use the information.
  • Use design features, such as color, photos, or graphics to draw attention and make the report content clear.

2. Make Reports Look Easy to Read

Still related to the previous tips, design is no less important than the contents of the report itself. You can utilize a variety of design strategies to create the perception that your reports are easy to read and understand. The strategy relates to the layout, fonts, and colors chosen as your report design.

Layout: How To Distribute Content On Pages

  • Break up text into short paragraphs and bullet points so it's easy to read at a glance.
  • Keep the layout simple and uncluttered, with lots of margins and white space (empty areas that give the eye a chance to rest).
  • Align text on the left to make it easier to read, readers sometimes ignore the title that is located in the middle.

Font Size and Type

  • Make the text large enough for easy reading and choose a font that's easy to read too. Serif fonts have slight strokes at the ends of letters, whereas sans serif fonts do not. So sans serif fonts are easier to read, especially on screens (computers) so they are suitable for reports on websites. Meanwhile, reports in print media can use a combination of serif fonts for the main text and sans serif fonts for titles, subtitles and labels.
  • Use bold to highlight important words and phrases. Choose words and phrases that really need bolding, because if the text is too long it is made into blocks or bold letters that will be difficult to read.

Font Color and Contrast

  • Maintain high contrast between text and background. Black text on a white or very light background is the easiest to read.
  • Be careful when selecting colored text. Avoid giving bright colors like orange or yellow with a bright background too.
  • Minimizing the use of reversed-out text or reversed text (light-colored writing on a dark background), because it will be difficult to read, especially in print media. In addition, if the reader prints it himself, then reversed-out text will require more ink and tends to be wasteful.
  • Avoid printing text on a colored background unless it's a very light color (such as pale yellow).
  • For ease of reading, don't place text on a photo or patterned background.

3. Using Visuals to Strengthen Content

Photos, illustrations, or other design elements can add a friendly, accessible feel and visual interest to your report. Choose visuals that are clear, uncluttered, and support the report but still fit the culture or habits of the intended readers.

Visuals should reflect the subject matter of your report. Use images to emphasize content or key messages, not just to decorate a report. For example, if you are showing work related to surgery, you can add photos or images related to the surgical team performing the operation.

4. Simplify Report Navigation and Retrieve Key Points

Using a combination of text and graphics can provide readers with clear and consistent navigational signals, thereby smoothly guiding them in understanding your report. Those navigational signals help people pay attention to what's in the report and help them find what they're looking for without distracting or misleading them in the report.

Use informative headings or subheadings. Can be designed to stand out more for easy reading at a glance by creating a strong contrast between the text and the title, and leaving enough space around the title.

Consistent. A consistent design helps orient people, facilitates skimming or speed reading, and allows navigation through reports.

  • Maintain overall page layout and design features consistent from page to page. Even if each page in the report has different content, it's best if the basic design stays the same.
  • Maintain the formatting of headings, bullet points, labels, and other text so that the format remains the same throughout the report.
  • In a printed report, place page numbers and other reference text the same on every page.
  • In website reports, provide navigation links for each main title and maintain the same position on every page.

5. Format of Charts and Graphs Makes It Interesting and Easy to Understand

Comparison bodies and bar graphs showing data can be intimidating to readers. You can use existing formats to help make this data look cleaner and easier to read.

  • Keep the layout clean and tidy. Provide enough space so that the display doesn't look crowded and the size of the text is large enough to make it easy to read.
  • Put legends and other important reference material in a prominent place (eg at the top left of a chart).
  • Note the use of lines in the column chart.
  • Try to avoid using footnotes in data views. Apart from providing a cognitive load for the reader, footnotes are also easy to miss and not everyone knows what a footnote is.

6. Use Color in a Consistent and Meaningful Way

Color is a powerful tool for helping people skim information and pick out important patterns, such as good and bad performance. However, choosing the wrong color can also have an exaggerated and confusing effect for the report reader.

  • Use color intentionally to help draw the reader to an important point.
  • Keep in mind that some readers have limited color perception. In addition, in website reports, colors may differ from one reader to another due to differences in computer equipment.
  • Whichever format you use, the black and white version should be as informative as the color version. Some readers may see photocopies of printed reports or pages of website reports also in black and white versions.
  • So that readers are not confused, use color consistently.
  • If you use symbols in a comparison chart, use shapes and colors with strong contrast to help readers see performance patterns in the chart.
  • Be aware of the impact color can have on your budget especially for printed reports.

Even though many people still rule out using design in their reports, actually applying design to reports is important to practice. Apart from beautifying and making it more attractive to readers, the main goal is for your report to be read, understood and discussed. You don't need to master all the details in the design, but make reports that are neat and consistent so that they are easy to read and understand.

Product Branding That Will Make You Stand Out from Competitors
19 July 2024

Product branding is now increasingly important in the era of ever-growing globalization and digitalization. Technological advances and the development of social media have created a more dynamic and competitive market.

Branding is not only about how your product looks, but also about how your product is perceived and remembered by consumers. In essence, branding is the art and science of creating a strong and consistent image for your product or service.

Effective branding can create emotional connections with consumers, build loyalty, and differentiate your product from competitors. Find out the definition, types, benefits and exact steps to do it in the following article.

Definition of Product Branding

Product branding is a strategic process of creating a unique identity for a product or service through various elements. Branding is not only related to visual aspects, but also includes perceptions, values ​​and emotions associated with the product.

With effective branding, a product can create a strong and memorable image in the minds of consumers. Ultimately this will contribute to the success and sustainability of the business.

Types of Product Branding

Product branding includes various types of strategies that can be used to create a unique and strong identity for a product or service. Here are some common types of product branding:

Corporate Branding

Focus on the company as a whole rather than individual products. Example: Apple, which is known not only for its iPhone or MacBook products, but also for innovation and overall quality.

Product Branding

Create a unique identity for individual products that differentiates them from other products on the market. Example: Coca-Cola with its signature soft drink products.

Personal Branding

Focuses on specific individuals, often used by celebrities, influencers and professionals to promote themselves and their work. Example: Oprah Winfrey or Elon Musk.


Several brands collaborate to produce new products or services. This can help expand market reach and increase credibility. Example: Collaboration between Nike and Apple for Nike+iPod products.

Geographic Branding

Promoting products or services based on a specific geographic location, often using origin as a competitive advantage. Example: Parmigiano-Reggiano Cheese from Italy.

Retail Branding

A strategy used by retailers to create a unique identity for their stores. Example: IKEA with its unique store concept and furniture products.

Benefits of Product Branding

The importance of product branding lies in its ability to change the way consumers view and interact with your product. Here are some reasons why product branding is important:

Differentiate from Competitors

In a market filled with similar products, strong branding helps your product stand out. A unique and different identity attracts consumers' attention and gives them a reason to choose your product over competitors' products.

Building Consumer Trust

Consumers tend to have more trust in products that have consistent and professional branding. Good branding creates a perception of quality and reliability which ultimately builds consumer loyalty.

Facilitate product introduction

Effective branding makes it easier for consumers to recognize your product among many other products. Visual elements such as logos, colors, and packaging, as well as auditory elements such as slogans and jingles, all contribute to building product recognition.

Facilitate product introduction

Products with strong branding can often be sold at higher prices than products without clear branding. Consumers are willing to pay more for products they know and trust.

Steps in Building Effective Branding

Building effective branding is key to ensuring your product is not only known, but also remembered and loved by consumers. The following are some important steps that need to be followed in building effective branding:

Determining the Target Market

The first step in building branding is understanding who your target market is. Knowing your consumer demographics, psychographics and behavior will help create the right message and identity.

Building Brand Identity

Brand identity includes the brand name, logo, colors, typography and other visual elements. Make sure these elements reflect your brand's character and values. Consistency in the use of visual elements is critical to building recognition and trust.

Creating a Brand Message

Brand messaging is how you communicate with consumers. It includes taglines, slogans, and narratives that tell your brand story. Messages must be clear, consistent, and relevant to your target market.

Implementing Marketing Strategy

In the digital era, a strong online presence is essential. A professional website, active social media profiles, and a good content strategy will help you reach and interact with consumers more effectively.

Supporting Innovation

A good understanding of user needs and expectations can drive innovation and better product development in the future.

Product branding is a crucial element in modern business strategy. By building a strong identity and creating consumer trust, effective branding can bring long-term success to your product.

By following these principles, you can ensure your products are not only known, but also loved by consumers.

Product branding is only one of many management strategies that companies can carry out. Understand more about the various elements of management strategy through the Strategic Brand Management program from prasmul-eli.

With a study duration of 2 days, this ISO 9001:2015 certified program has the following five discussions:

  • Product and Brand Management
  • Brand Elements
  • Brand Identity
  • Brand Loyalty
  • Brand Extensions

Contact prasmul-eli for more complete information via this link!

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HRM: Understanding Functions and Benefits for Business
18 July 2024

Human resource management or HRM (Human Resources Management) is something that is important for business owners to know.

The reason is, a good company has three resources, namely; physical resources, financial resources, and human resources. Acting as a driving force, human resources must be managed well for the sustainability of the company.

Moreover, a successful company depends on the quality of its human resources. This makes good HRM necessary to achieve company goals.

Understand more about what is meant by HRM, its functions and benefits for your company in the following review.

Understanding HRM

HRM or Human Resources Management is the activity of organizing and managing employees in a company to implement the vision, mission and business goals.

HRM is reliable enough to maintain the smoothness and efficiency of business, both for small and large scale companies.

Activities include recruitment, training, compensation, retention and employee motivation.

HRM Function in the Company

The following is a more complete explanation of the HRM function in the company, including:

Recruitment and selection

A company's HRM holds responsibility for planning, advertising, selecting and recruiting employees as needed.

This process includes interviews, assessments, and selecting the most suitable employees for the available positions.

Training and development

The second HRM function is as a designer and implementer of training programs.

The training provided must be able to improve employee skills, knowledge and competence.

For example, HRM plans training that involves employees from various departments to learn and master the latest software.

The program includes hands-on training sessions, case studies, and real projects that require employees to apply their new knowledge in the context of everyday work.

This series of training will increase employee productivity which will ultimately result in the company's progress.

Performance manager

Performance management is an important HRM task that involves assessing employee performance. HRM sets goals, provides feedback, evaluates performance, and designs improvement plans.

For example, HRM can help in setting measurable performance goals and providing constructive feedback to employees.

By conducting regular evaluations, HRM can identify performance strengths and weaknesses, as well as design training programs to improve employee performance.

Communication intermediary

The next function of HRM in the company is as a communication intermediary between leaders and employees and vice versa.

Information such as policy announcements and company developments, as well as input on a problem, is usually communicated first to HRM.

For example, a company faces a policy change regarding flexible working hours. Before the official announcement to all employees, the company leadership conveys the information first to HRM.

HRM is then responsible for communicating the policy to all employees.

HRM not only conveys information, but also opens communication channels to receive input and questions from employees.

This creates transparency in the company's internal communications and helps manage change more effectively.

Employee welfare manager

HRM is also responsible for ensuring the safety, comfort of the work environment and security standards for employees.

Apart from that, HRM is tasked with handling employee benefits such as health insurance, leave and other welfare programs.

Employee position planning

HRM workforce planning is said to be successful if the company can maintain operational continuity well, including when someone leaves.

For example, when a senior level employee chooses to leave, the company can quickly find a replacement so that productivity is maintained.

Likewise, when a staff member is to be appointed senior, he or she will receive provisions first so that they are better prepared for their appointment.

Conflict management

HRM is a key role in handling conflict among team members or between the team and leadership. They can mediate, resolve disputes, and find solutions that support a harmonious work environment.

By mediating, they facilitate constructive discussions and reach an agreement that satisfies both parties. These actions help maintain a positive work atmosphere and support team productivity.

Benefits of HRM for Companies

If the HRM functions above run well, the company can obtain several benefits:

  • Play a role in achieving departmental or company targets as a whole which has an impact on increasing profits.
  • Appropriate placement of employees according to competency and company needs to maximize work results.
  • Maximum time management resulting in optimal productivity.
  • Facilitates the delegation process from leadership, so that employees can focus on carrying out their respective tasks.
  • Providing employees with a series of training to improve their abilities and skills in preparation for their next career level.

That's the information you need to know about what HRM is, its functions and benefits for your company. A good HRM system is one that is able to produce a solid, productive and profitable team for the company.

However, an HRM system that was successful 5-10 years ago is not necessarily still relevant today. An HR manager must keep up with various changes ranging from the way business is managed, technology, to the expectations of today's job seekers.

If you want to explore HR that is relevant today, follow the short program HR Today: Building Employee Excellence from Prasmul Eli.

In the two-day program, the scope of learning includes:

  • HR Today - What & Why, People Strategy
  • HRM Models
  • Acquiring - DEI & EVP (Employer Branding)
  • Developing - Bench Strength & Reskilling Upskilling
  • Guest Speakers
  • Rewarding - total reward package
  • Maintaining - Well Being, Mental Health, Hybrid Working, Work Life & Play
  • Wrap Up

Register yourself via the following link to take this class!

User Experience as a Driver of User Satisfaction in the Digital Era
18 July 2024

User Experience (UX) is a crucial element in the success of products and services in the digital era. In various applications, UX plays an important role in determining how users interact when using a product.

Creating a positive experience is not just about providing an attractive appearance, but also involves a deep understanding of user needs and behavior. Good UX can increase user loyalty, reduce churn rates, and even accelerate product adoption in competitive markets.

This article will thoroughly examine various aspects of UX, from understanding to its practical application in the business world.

Definition of User Experience (UX)

User Experience (UX) is a concept that covers all aspects of a user's interaction with a company, service, and product. The goal is to create a satisfying and enjoyable experience for users, and meet their needs and expectations.

UX focuses not only on visual design, but also on the entire process that users experience. This process starts from searching for information to using the product or service.

User Experience (UX) Function

The function of user experience in product development is vital to achieving success in a competitive market. By understanding the various key functions of UX, companies can create optimal experiences and in turn increase retention and loyalty.

Here are some of the main functions of UX:

Increase User Satisfaction

The main function of user experience is to increase user satisfaction by making their interaction with the product easier, efficient and enjoyable. Good UX ensures that users can quickly find what they are looking for and complete tasks without difficulty.

Increase User Retention and Loyalty

Positive user experience drives loyalty. When users feel comfortable and satisfied with a product, they tend to continue using it and even recommend it to others.

Increase Efficiency and Productivity

Good UX can increase user efficiency and productivity by providing an intuitive and functional interface. Users can complete tasks faster with fewer errors, which means they can focus on more important things.

Reduce Customer Support Costs

Products with poor user experience tend to cause frustration and confusion for users, which ultimately increases the need for customer support. By investing in improving UX, companies can reduce the number of support calls and requests, which in turn can lower operational costs.

Increase Conversion Rates

In the context of e-commerce or sales-oriented applications, good UX can increase conversion rates. By designing a clear and simple user path from start to finish, users can make purchases more quickly.

User Experience (UX) Components

Each UX component plays an important role in creating a holistic and satisfying experience for users. The following are the main components of user experience, including:

  1. Usability: Provides easy navigation, an intuitive interface, and ease in achieving user goals.
  2. Interaction Design: Ensure interactions between users and products are smooth, responsive, and efficient.
  3. Visual Design: Attract users' attention through aesthetic and functional visual elements.
  4. Information Structure: Organizing content and information so that it is easy for users to find and understand.
  5. Accessibility: Ensure that the product can be used by everyone, including those with disabilities.
  6. User Satisfaction: Measures the extent to which users are satisfied with the experience they get.

The Importance of User Experience (UX) for Business

Implementing the right UX  can build stronger relationships with customers, increase loyalty and ultimately drive business growth.

The importance of user experience in business can be seen from the various benefits it offers, some of which are:

Increase User Satisfaction

The first benefit of user experience is that it can increase customer satisfaction. A good experience makes users feel satisfied and happy using the product or service. This can increase user loyalty and retention.

Reducing Costs

Products designed with good UX can reduce customer support costs because users experience problems or confusion less frequently. This reduces the number of calls and assistance, which in turn reduces the workload of customer support teams and lowers operational costs.

Increase Conversions

Websites or apps that have good UX tend to have higher conversion rates. This is because users feel comfortable and easy in achieving their goals, such as making purchases.

Building Brand Reputation

Positive experiences can improve brand image and reputation. Users who are satisfied will usually recommend the product or service to others.

Supporting Innovation

A good understanding of user needs and expectations can drive innovation and better product development in the future.

User experience is a very important aspect in product and service development. By focusing on UX, companies can increase user satisfaction, reduce costs, increase conversions, and build a strong brand reputation.

UX is just one aspect that you need to master in the world of Digital Marketing. Optimization still needs to be done in the realm of search engines, websites and social media.

Understand more about the application of digital marketing to companies through the Digital Marketing Fundamentals program from prasmul-eli.

With a study duration of 2 days, this ISO 9001:2015 certified program has the following seven discussions:

  • Introduction to Digital Marketing Strategy
  • Customer Personas
  • Social Media Marketing
  • Digital Paid Advertising
  • Digital Free Advertising
  • Customer Journey & Online Sales Funnel
  • Digital Marketing Strategy & Workshop

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