Getting to know the Budget Plan: Definition, Benefits, and How to Make It

05 April 2024

The Importance of a Budget Plan in Your Business Planning

In business, a budget plan is crucial so that the business can continue running with the financial estimates that have been made.

Not only that, making a budget plan or budgeting in business is also part of seeing estimated expenses and income from the business in more detail.

The budget plan will also become a guideline or guide for making decisions in the business/company.

If a business has a good budget plan and financial reports, it can be said that the business can run smoothly in the long term.

So, let's learn about budget plans by reading the article below!

Definition of Budget Plan

Quoted by Investopedia, a budget plan or budget plan in business is an estimate of expenses and income within a certain time period which is usually evaluated regularly.

Not just companies or businesses, budget plans can also be done by individuals and households who really want to carry out financial planning in more detail.

By knowing and tracking money usage in more detail through a budget plan, you don't need to worry about unexpected events or large expenses.

Budgeting in business also helps company leadership levels to know how far the business has developed and how the strategies that have been implemented are performing.

Corporate budgeting is very important to ensure operations run efficiently.

In business, a budget can help you determine expenses, estimate estimated income and emergencies and determine the direction of business goals.

Benefits of a Budget Plan

Not only does it help make decisions in business, according to Indeed, here are several benefits if you carry out a budget plan in business:

1. Manage Cash Flow

A budget plan in business must be carried out because this is important for managing cash flow more efficiently.

Incoming income and costs incurred are crucial components that can influence overall financial conditions so they must be controlled properly.

2. Allocate Resources

In making a budget plan, a business definitely needs accurate data regarding company performance.

These data are then important to pay attention to in managing the need for resources and company operational funds to make them more effective.

3. Measuring Business Performance

If you make a budget plan for your business, it will be easier for you to compare the operational processes and performance of previous and current companies.

For example, through financial analysis, you can find out income from year to year which can be used as material for evaluation and forming better strategies for the business.

4. Improve Decision Making

Effective financial planning or budget plan is an important component for decision making in business.

When your budget plan is effective, the decisions made will be more profitable and good for the overall financial condition of the business.

5. Identify risks

The budget plan allows you to compare the company's financial performance, including managing cash flow and viewing income and expenses.

With detailed information regarding this matter, it will be easier for your business to identify potential challenges or problems that will arise.

Faster identification of problems can also help management to think about solutions and act more quickly.

How to Make a Budget Plan

Even though there are no specific standards, at least a budget plan must have 3 main components, namely:

  • variable expenses;
  • fixed expenses; And
  • income (income).

The longer your business has been running, the more data there will be that can be used to determine budgets.

Here's how to make a budget plan for your business:

1. Review the Company's Income and Financial Condition

The first step before making a budget plan is to look at and review the financial condition of your business.

Additionally, make sure to look at the business's sources of income and how it is performing.

You must do this to then add up these sources of income and how much money the business makes in one month.

This data should be presented monthly and at least have data for the past 12 months or a full year to prepare the next budget plan.

Once you know your monthly income pattern, you can start to project how much income you can get. Remember to calculate revenue or income, not profit.

2. Determine Fixed Expenditure Costs

The next step is to make a list of fixed expenses that affect expenses in the next period.

Keep in mind that expenses will remain the same, no matter how much income comes in.

These fixed expenses can be weekly, monthly or annual expenses. Examples include rent, loan payments, employee salaries and taxes.

Once you find the number, you can subtract the total income from these fixed expenses.

3. Determine Other Expenditure Variables

After finding the amount of fixed expenses, the next step is non-fixed expenses.

These expenses can change in nature, depending on the production or income of your business.

Some examples of non-fixed expenses include salaries of part-time employees, salaries of business owners, production materials, and costs for using certain tools that depend on business activities.

After finding the number, you can also reduce it by the amount that was subtracted from the previous fixed expenses.

4. Determine Emergency/Unexpected Costs

Even though you may experience a surplus of income, it's best not to forget about unexpected expenses.

In making a budget plan, both for personal and business, unexpected funds are a crucial thing that must still be left out of your budget.

5. Determine the Estimated Profit

After the steps above have been carried out, you can reduce total income from total expenses. The figure obtained will become net income.

It is normal if in the early years the numbers that appear are still negative, which means your business has not made a profit, especially small businesses/MSMEs.

6. Finalize the Budget Plan

Now, after getting the final figures, you can determine the purpose of each expenditure that will be made.

After that, create a strategy to use the budget effectively and don't forget to review and evaluate it regularly.

That's information about the budget plan and its role in business.

It cannot be denied that determining a budget for a business is crucial.

As a professional or businessman, you must understand how to analyze finances and create a budget plan for your business.
Interested in learning more? Take the Financial Analysis class from prasmul-eli by registering for the class here now!

The Importance of a Budget Plan in Your Business Planning

In business, a budget plan is crucial so that the business can continue running with the financial estimates that have been made.

Not only that, making a budget plan or budgeting in business is also part of seeing estimated expenses and income from the business in more detail.

The budget plan will also become a guideline or guide for making decisions in the business/company.

If a business has a good budget plan and financial reports, it can be said that the business can run smoothly in the long term.

So, let's learn about budget plans by reading the article below!

Definition of Budget Plan

Quoted by Investopedia, a budget plan or budget plan in business is an estimate of expenses and income within a certain time period which is usually evaluated regularly.

Not just companies or businesses, budget plans can also be done by individuals and households who really want to carry out financial planning in more detail.

By knowing and tracking money usage in more detail through a budget plan, you don't need to worry about unexpected events or large expenses.

Budgeting in business also helps company leadership levels to know how far the business has developed and how the strategies that have been implemented are performing.

Corporate budgeting is very important to ensure operations run efficiently.

In business, a budget can help you determine expenses, estimate estimated income and emergencies and determine the direction of business goals.

Benefits of a Budget Plan

Not only does it help make decisions in business, according to Indeed, here are several benefits if you carry out a budget plan in business:

1. Manage Cash Flow

A budget plan in business must be carried out because this is important for managing cash flow more efficiently.

Incoming income and costs incurred are crucial components that can influence overall financial conditions so they must be controlled properly.

2. Allocate Resources

In making a budget plan, a business definitely needs accurate data regarding company performance.

These data are then important to pay attention to in managing the need for resources and company operational funds to make them more effective.

3. Measuring Business Performance

If you make a budget plan for your business, it will be easier for you to compare the operational processes and performance of previous and current companies.

For example, through financial analysis, you can find out income from year to year which can be used as material for evaluation and forming better strategies for the business.

4. Improve Decision Making

Effective financial planning or budget plan is an important component for decision making in business.

When your budget plan is effective, the decisions made will be more profitable and good for the overall financial condition of the business.

5. Identify risks

The budget plan allows you to compare the company's financial performance, including managing cash flow and viewing income and expenses.

With detailed information regarding this matter, it will be easier for your business to identify potential challenges or problems that will arise.

Faster identification of problems can also help management to think about solutions and act more quickly.

How to Make a Budget Plan

Even though there are no specific standards, at least a budget plan must have 3 main components, namely:

  • variable expenses;
  • fixed expenses; And
  • income (income).

The longer your business has been running, the more data there will be that can be used to determine budgets.

Here's how to make a budget plan for your business:

1. Review the Company's Income and Financial Condition

The first step before making a budget plan is to look at and review the financial condition of your business.

Additionally, make sure to look at the business's sources of income and how it is performing.

You must do this to then add up these sources of income and how much money the business makes in one month.

This data should be presented monthly and at least have data for the past 12 months or a full year to prepare the next budget plan.

Once you know your monthly income pattern, you can start to project how much income you can get. Remember to calculate revenue or income, not profit.

2. Determine Fixed Expenditure Costs

The next step is to make a list of fixed expenses that affect expenses in the next period.

Keep in mind that expenses will remain the same, no matter how much income comes in.

These fixed expenses can be weekly, monthly or annual expenses. Examples include rent, loan payments, employee salaries and taxes.

Once you find the number, you can subtract the total income from these fixed expenses.

3. Determine Other Expenditure Variables

After finding the amount of fixed expenses, the next step is non-fixed expenses.

These expenses can change in nature, depending on the production or income of your business.

Some examples of non-fixed expenses include salaries of part-time employees, salaries of business owners, production materials, and costs for using certain tools that depend on business activities.

After finding the number, you can also reduce it by the amount that was subtracted from the previous fixed expenses.

4. Determine Emergency/Unexpected Costs

Even though you may experience a surplus of income, it's best not to forget about unexpected expenses.

In making a budget plan, both for personal and business, unexpected funds are a crucial thing that must still be left out of your budget.

5. Determine the Estimated Profit

After the steps above have been carried out, you can reduce total income from total expenses. The figure obtained will become net income.

It is normal if in the early years the numbers that appear are still negative, which means your business has not made a profit, especially small businesses/MSMEs.

6. Finalize the Budget Plan

Now, after getting the final figures, you can determine the purpose of each expenditure that will be made.

After that, create a strategy to use the budget effectively and don't forget to review and evaluate it regularly.

That's information about the budget plan and its role in business.

It cannot be denied that determining a budget for a business is crucial.

As a professional or businessman, you must understand how to analyze finances and create a budget plan for your business.
Interested in learning more? Take the Financial Analysis class from prasmul-eli by registering for the class here now!

Prasetiya Mulya Executive Learning Institute
Prasetiya Mulya Cilandak Campus, Building 2, #2203
Jl. R.A Kartini (TB. Simatupang), Cilandak Barat, Jakarta 12430
Indonesia
Prasetiya Mulya Executive Learning Institute
Prasetiya Mulya Cilandak Campus, Building 2, #2203
Jl. R.A Kartini (TB. Simatupang), Cilandak Barat,
Jakarta 12430
Indonesia