HRIS: Definition, Features, and Benefits for Employees

One of the innovations that has changed the way companies manage human resources is by using HRIS or Human Resource Information System.

This system is not only beneficial for companies, but also provides various benefits for employees.

So, what is HRIS and why is this system called one of the most important innovations in the world of HR?

In this article, let's learn together what HRIS is and how this system can make your daily work life easier in the HR field!

Definition of HRIS

HRIS or Human Resource Information System is a platform specifically designed to manage all data related to HR (Human Resources) work.

This information system helps companies manage human resource data more efficiently and centrally.

HRIS itself includes various important functions in employee management, from data storage to tracking and analyzing employee information.

With this system, companies can store employee personal information, work history, salary, and absences in one easily accessible system.

In addition, HRIS is equipped with tools to track employee performance and development so that HR can make reports and make decisions based on accurate data.

The data stored is also kept secure in the cloud, so companies don't need to worry about the risk of data theft or damage.

In other words, using HRIS not only improves work efficiency, but also helps reduce operational costs and increase employee effectiveness.

HRIS Features

HRIS provides various important features to support efficient human resource management, including:

• Core HR: Includes centralized management of employee data such as personal information, work history, and employment status.
• Master data management: Management of master data that includes employee information to ensure data consistency and accuracy.
• Organizational management: Arranges the company's organizational structure, including positions and departments, to facilitate hierarchical management and organizational change.
• Employee and manager self-service: Allows employees and managers to manage personal information, apply for leave, and perform other administrative tasks independently through the HRIS system.
• Absence and leave management: Automate and manage employee absence and leave processes, including attendance approval and tracking.
• Benefits administration: Manage employee benefits such as health insurance, pensions, and other benefits.
• Workflows: Helps in organizing workflows for processes such as leave approvals, employee data change requests, and other administrative procedures.
• Performance management: Assess and manage employee performance, provide feedback, and plan employee development.
• Recruiting and applicant tracking: Manage the recruitment process from the beginning until the candidate starts working.
• Compensation management: Manage employee payroll and compensation systems.
• Training tracking: Track and manage employee training programs to improve their skills and knowledge.
• Reporting and basic analytics: Create reports and basic analysis based on employee data.
• Payroll: Manage employee payroll processes.
• Onboarding: Manage the process of recruiting and onboarding new employees.

Benefits of HRIS for Employees

Have you ever imagined how easy it would be if all personnel matters could be accessed through just one system? Well, that's what HRIS offers.

Here are some reasons why HRIS can be very beneficial for you as an employee.

1. Helping on the First Day of Work

On the first day of work, we usually feel nervous and don't know what to do, right?

However, with HRIS you can get complete information about the company, team, and even complete important documents before the first day starts.

So, you can come to the office more confidently and ready to work.

2. Full Control over Personal Information

HRIS gives you full control over your personal information. Moving house? Having children? Want to change account data?

You can do all of this yourself through this system, without the hassle of filling out forms or contacting HR repeatedly.

3. Opening Communication Channels

Furthermore, the benefits of HRIS for employees are opening better communication channels between you and the company.

You can provide input, fill out surveys, or even submit complaints more easily. Thus, making you feel heard and appreciated by the company.

4. Helping Employee Tasks

Next, HRIS provides one place for all employee-related tasks.

So, employees no longer need to be confused about where to fill out work reports, apply for leave, or conduct performance assessments.

5. Viewing Career Paths

HRIS also helps you see career paths more clearly.

You can see the organizational structure, understand the skills needed to move up, and even access learning materials to develop yourself.

6. Maintaining Relationships

In the current WFA (work from anywhere) era, HRIS can be a liaison between you and your coworkers.

That way, you can stay connected, share information, and experience the company culture even when you are not in the office.

7. Real-Time Data Analysis

Although this is more beneficial for the HR team, as an employee you can also feel the impact.

With accurate and real-time data, companies can make better decisions for employee welfare.

8. Guaranteeing Data Security

Finally, HRIS guarantees the security of your personal data. With advanced data encryption, you don't have to worry about your sensitive information falling into the wrong hands.

Thus, there are various benefits of HRIS that you can feel as an employee. From facilitating the onboarding process to maintaining the security of your personal data

To deepen your knowledge on this topic, we invite you to join the HR Today: Building Employee Experience program from prasmul-eli.

In this program, you will learn the latest developments in human resource management, develop a strategic mindset in managing HR, and others.